MANEPS

About MANEPS

The Malawi National Electronic Procurement System (MANEPS) Platform is a web-based, collaborative system to manage the full life cycle of public procurement including Vendor registration, Planning, Requisition, Tendering and Contract management process, for both government agencies and suppliers.

Step One

Land on Portal

Once you have opened the https://maneps.mw/ portal, you can access the following public information about government procurement.

Access

Access tender notices of various government agencies for procurement of goods, services, and works.
Access registered local and international companies and traders from the national vendors list.
Access various electronic resources related to public procurement.
Provide access to tender opening minutes, evaluation reports, contract awards, and other procurement information.

Access

Obtain annual procurement plans of government agencies so that the business community gets prepared and respond more effectively.
Register your company in the national vendors list to participate in government procurement.
Identify vendors that are debarred from participating in government procurement.

Step Two

Once you land on the MANEPS portal, click on the sign up link located at the left corner of the system.
Enter a username (valid email) and password in the required fields and click on the Sign Up button.
Then you will receive a 6-digit OTP (One-Time Password) sent to the email address you provided. Enter the OTP in the confirmation field and click on the Continue button to complete your registration and be redirected to the MANEPS portal as a registered user.

Step Three

Vendor Registration

You can be a Vendor in Malawi National Electronic Procurement System (MANEPS)

If you wish to be a vendor, you will be required to register your organization as a vendor by clicking on Start Registration link on basic information.
You will find vendor registration form and you fill all the details in the provided fields and also attach required legal documents.
Once you finish filling the form, click on Submit button and wait for the vendor approval. Once you receive the vendor registration approval notification, as a registered vendor, you can participate in public procurement.

Step Four

Using Vendor Tools

Once you have registered as a vendor and get approved by MANEPS, you can use the following features to participate in public procurement.

Search for active tender opportunities, and get registered to a tender to access the bidding document free of charge or by paying participation fee. The system will provide you with a unique secret key or keys to participate in the procurement process. If the tender is a two-envelope tender, you will receive two keys to lock (encrypt) your technical and financial documents separately. You have to protect and keep the key(s) confidential; without it your participation cannot be completed.
Once you get the bidding document, you can send clarification questions, participate in pre-bid conference and conduct site visits, if it is allowed.
Furnish bid security from banks before the bid closing deadline, if it is requested.
Prepare your technical response and financial offer in the system and submit to the procuring entity before the bid closing deadline.
Participate in the bid opening virtual session. Share your secret key with the bid opening committee so that they are able to open your bid. With your secret key, your bid will remain closed (encrypted). Failure to provide the appropriate key during the opening session will invalidate your bid.
Receive clarification questions, evaluation results, and award notice. File complaint if you are not satisfied with the evaluation process and results in line with the public procurement directive.
Manage your contracts using the tools available to submit various documents related to inspections, clearing, delivery, receiving, and invoicing as appropriate. You can also track contractual issues, performance, and activities.